How to use this wedding planning checklist
This checklist is designed to be used as a working document. Start by copying it to your ChecklistFox account so you can tick items off, add your own, and share progress with others.
Copy the template to your account
Click "Copy template" to save it to your ChecklistFox workspace. Free — no card required.
Adjust the timeline to your engagement length
Getting married in 6 months? Condense the early sections. Have 18 months? Space tasks out and enjoy the planning process without rushing.
Share with your partner and wedding party
Give your partner, maid of honour, and parents access so they can see progress, add tasks, and tick off items they've handled.
Download for vendor meetings and venue walkthroughs
Export as PDF to take to venue visits, tastings, and florist consultations. Having a printed checklist makes meetings far more productive.
Pro tip:Book your venue and photographer first — they fill up fastest and set the foundation for everything else (date, capacity, style). All other vendors can be booked once those two are confirmed. Most couples regret not booking their photographer early enough.
What's included in this checklist
This wedding planning checklist is structured across 4 sections — giving you clear priorities at each stage without being overwhelmed by a single massive list. Here's what each section covers:
12+ Months Before
The foundation phase. Lock in the venues and key vendors that fill up fastest — everything else is built around these commitments.
6–9 Months Before
Vendor phase. Lock in caterer, entertainment, flowers, and attire. Send save-the-dates once the date is confirmed.
2–3 Months Before
Invitations and final details. Confirm numbers, finalise the day's timeline, and complete all legal requirements.
Wedding Week
Final confirmations and rest. Trust your planning — this week is about last checks, not last-minute changes.